AI-Native Innovation Management on Microsoft 365

From Idea to Launch — How Innova365 Works

A complete innovation management workflow with AI assistance at every step. See how your team moves from initial concept to market-ready product — with full visibility and control throughout.

Innova365 six-stage innovation workflow from idea capture to portfolio visibility with AI assistance at every stage

The Innovation Journey

Every innovation follows a path from initial idea to market launch. Innova365 provides the structure, visibility, and AI-powered acceleration at each stage — while keeping your team in control of every decision.

STAGE 1

Idea Capture & Submission

Where innovation begins

Ideas enter the system through structured submission forms that capture essential information upfront — market opportunity, technical approach, resource requirements, and strategic alignment.

What the platform does:
  • Configurable submission forms by innovation type
  • Required fields ensure completeness before review
  • Automatic routing based on business unit, geography, or product category
  • Duplicate detection flags similar existing projects
AI ASSISTANCE
How InnovaPilot helps:
  • Suggests improvements to strengthen submissions
  • Identifies gaps in market analysis or technical approach
  • Generates initial competitive landscape summary
  • All AI suggestions clearly labeled — you decide what to include
STAGE 2

Screening & Evaluation

Objective assessment before investment

Submissions are evaluated against defined criteria by authorized reviewers. The platform ensures consistent, objective evaluation across all ideas — eliminating bias and politics from early-stage decisions.

What the platform does:
  • Scoring frameworks configured by innovation type
  • Multiple reviewer perspectives with weighted criteria
  • Side-by-side comparison of competing ideas
  • Clear disposition options: Proceed, Hold, Merge, or Decline
AI ASSISTANCE
How InnovaPilot helps:
  • Generates preliminary scoring with detailed rationale
  • Identifies strengths, weaknesses, and risks
  • Compares submission against historical success patterns
  • Human reviewers see AI analysis alongside their own assessment
STAGE 3

Project Setup & Team Assignment

From approved idea to active project

Approved ideas become active projects with full structure — phases, tasks, deliverables, and team assignments. The platform automatically generates the project framework based on innovation type and organizational requirements.

What the platform does:
  • Automatic project site creation in SharePoint
  • Phase and task structure generated from templates
  • Role-based team assignment driven by project routes
  • Task dependencies and due dates calculated automatically
AI ASSISTANCE
How InnovaPilot helps:
  • Generates initial project documentation
  • Creates phase-specific deliverable templates
  • Suggests team composition based on project requirements
  • Prepares kickoff materials and timeline summaries
STAGE 4

Development Execution

Work where you already work

Teams execute tasks, create deliverables, and track progress — all within Microsoft 365. No new tools to learn. No data silos. Everything happens in Teams, SharePoint, and the apps your team already uses every day.

What the platform does:
  • Task management integrated with Teams and Outlook
  • Document libraries with version control and approval workflows
  • Progress tracking and status dashboards
  • Role-based views: my tasks, my projects, my function
AI ASSISTANCE
How InnovaPilot helps:
  • Generates technical documentation and market analysis
  • Creates status updates and progress summaries
  • Flags potential issues before they become blockers
  • All AI-generated content clearly labeled, requiring human review
STAGE 5

Gate Reviews

Evidence-based go/no-go decisions

At each phase gate, projects are evaluated against defined criteria. The platform compiles all evidence, tracks reviewer input, and maintains a complete audit trail of decisions — ensuring accountability and consistency.

What the platform does:
  • Configurable gate criteria by phase and innovation type
  • Scoring by authorized roles with weighted factors
  • Disposition tracking: Proceed, Hold, Pivot, or Kill
  • Complete audit trail of all decisions and rationale
AI ASSISTANCE
How InnovaPilot helps:
  • Compiles gate review packages automatically
  • Identifies gaps in deliverables before the gate
  • Generates disposition recommendations with supporting analysis
  • Decision-makers see AI analysis — but humans make the call
STAGE 6

Portfolio Visibility

See your entire innovation program

Leadership has real-time visibility across all projects, resources, and pipeline health. Filter by business unit, innovation type, geography, or any other dimension. Understand where you're investing and what's delivering results.

What the platform does:
  • Executive dashboards with drill-down capability
  • Filter and slice by any route dimension
  • Resource allocation and capacity views
  • Pipeline health and funnel reporting
AI ASSISTANCE
How InnovaPilot helps:
  • Answers natural language questions ("Which projects are at risk?")
  • Identifies patterns across the portfolio
  • Generates executive summaries on demand
  • Surfaces insights humans might miss in the data

Proven Results from AI-Enhanced Innovation

40-60%

Reduction in innovation cycle times

8.7/10

Submission quality score (up from 6.2)

10-15 hrs

Saved per week per team member

80%

Reduction in duplicate projects

See the Workflow in Action

See how Innova365 accelerates innovation from idea to launch.